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ORDER OF THE BOARD OF ALDERS FOR THE CITY OF NEW HAVEN APPROVING A 60 MONTH EQUIPMENT LEASE AND SERVICES AGREEMENT BETWEEN XEROX, INC. AND THE CITY OF NEW HAVEN, INCLUDING ITS BOARD OF EDUCATION, FOR PRINT MANAGEMENT PROGRAM SERVICES
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WHEREAS, Xerox, Inc., who has a cooperative purchasing agreement with PEPPM, was selected
for the City’s Print Management Program contractor and a five (5) year agreement approved by the Board of Alders on March 21, 2016; and
WHEREAS, The City, including the Board of Education entered into an agreement with Xerox for print management services, with the said original agreement expiring on September 30, 2021; and
WHEREAS, The City, including the Board of Education will enter into a new agreement commencing on January 1, 2021 and expiring on December 31, 2026; and
WHEREAS, Xerox’s current cooperative agreement with PEPPM has been extended from January 1, 2021 until December 31, 2026 and; and
WHEREAS, Xerox has offered additional savings to the City of New and Board of Education provided that the City commit to contracting with Xerox for 60 months and said savings on the monthly fee would apply for the entire term of the new contract; and
WHEREAS, in addition to the cost savings, the new agreement with Xerox includes new equipment and additional services that are not offered under the existing agreement; and
NOW, THEREFORE, BE IT ORDAINED by the New Haven Board of Alders that a 60 month equipment lease and services agreement with Xerox for the print management program is hereby approved; and that the Mayor of the City of New Haven is hereby authorized to execute and deliver such agreement, and any other documentation related thereto, all with such terms and conditions, which may include an indemnification of Xerox, as the Mayor deems favorable for the City.