title
ORDER OF THE NEW HAVEN BOARD OF ALDERS AUTHORIZING THE CITY OF NEW HAVEN (MAYOR OR CONTROLLER) TO ENTER INTO A MULTI-YEAR AGREEMENT WITH HYLAND SOFTWARE, INC. AND INITIUM SOFTWORKS, LLC FOR THE IMPLEMENTATION, EXPANSION, AND CLOUD HOSTING OF THE ONBASE ENTERPRISE CONTENT MANAGEMENT PLATFORM IN SUPPORT OF THE CITY'S DIGITAL RECORDS RETENTION POLICY
body
WHEREAS, pursuant to Section 2-376(A) of the Code of General Ordinances of the City of New Haven and the City's procurement ordinance authorizing cooperative purchasing through nationally recognized cooperative purchasing organizations, including OMNIA Partners Public Sector, the City may utilize competitively solicited cooperative contracts in lieu of issuing its own solicitation, and Board of Alders approval is required for multi-year contracts and contracts exceeding One Hundred Thousand Dollars ($150,000); and
WHEREAS, the City of New Haven is in the process of adopting and implementing a Records Management Program Manual establishing policies for lifecycle management of records, electronic records retention, litigation holds, and archival preservation; and
WHEREAS, the City requires a centralized, secure, cloud-hosted enterprise content management system to ensure compliance with Connecticut Municipal Records Retention Schedules, Federal Rules of Civil Procedure, FOIA requirements, and applicable confidentiality statutes; and
WHEREAS, Hyland Software's OnBase Cloud platform and related professional services provided by Initium SoftWorks, LLC (ISW) provide document taxonomy development, automated redaction, historical backfile ingestion, records retention configuration, and system integration services necessary to meet the City's digital records retention and compliance obligations; and
WHEREAS, the OnBase Cloud Renewal and Expansion Agreement provides for a three (3) year subscription term for cloud hosting, licensing, and related platform services, invoiced annually; and
WHEREAS, professional implement...
Click here for full text